Engage Help Center
ENGAGE HELP CENTER
Consent management
This guide is aimed to walk you through the process of adding a Consent activity with documentation in PDF format to your project and editing such already created Consent activities.
Choose the button New that is located in the top right corner of the Engage window and select Consent from the Blank activity dropdown menu to create a consent procedure and settings for your project.
Creating a Consent activity
1. Title
Provide a descriptive title for the consent activity along with a brief description of your initiative in this section.
1. Title
Provide a descriptive title for the consent activity along with a brief description of your initiative in this section.
All language variants filled in the first section necessitate the addition of a consent document in the second section.
AI assistant for efficiency, time saving and clarity
Opt to Enable AI assistant in order to streamline the process of crafting activity text efficiently. This Artificial Intelligence (AI) tool aids in formulating a compelling activity title and description effortlessly, thus maximizing the impact of your initiatives with clear and well-articulated information.
To utilize the AI assistant's help:
- Select Enable AI assistant.
- Enter either the Title or the Short description.
- Prompt your AI assistant to create "AI generated description (from activity title)", "AI generated title (from activity description)" in the Consent activity creation step Title.
Opt to Enable AI assistant in order to streamline the process of crafting activity text efficiently. This Artificial Intelligence (AI) tool aids in formulating a compelling activity title and description effortlessly, thus maximizing the impact of your initiatives with clear and well-articulated information.
To utilize the AI assistant's help:
- Select Enable AI assistant.
- Enter either the Title or the Short description.
- Prompt your AI assistant to create "AI generated description (from activity title)", "AI generated title (from activity description)" in the Consent activity creation step Title.
- Allow the AI assistant to also generate the Consent activity title and short description in other languages enabled in your organisation. Prompt the AI assistant to create translations to the AI generated title and description in the other language sections of the activity creation step Title.
2. Consent document
In the next section Consent document upload the consent form in PDF format in all of the language variants that were populated in the first section of the Consent activity creation.
In the next section Consent document upload the consent form in PDF format in all of the language variants that were populated in the first section of the Consent activity creation.
3. Settings
This section facilitates choosing the signing method and visibility of the Consent activity.
This section facilitates choosing the signing method and visibility of the Consent activity.
How participants will sign this document?
Select the preferred method for participants to sign the Consent activity.
a) Engage signature: Participants will have to select the checkbox "By checking this box, I confirm that I have read the Terms and I am willing to participate" to confirm their consent.
b) eParaksts: Participants can confirm their consent choice only with the site eParaksts, which serves as a personal electronic signature available to residents of Latvia, equivalent to a physical signature by hand.
Select the preferred method for participants to sign the Consent activity.
a) Engage signature: Participants will have to select the checkbox "By checking this box, I confirm that I have read the Terms and I am willing to participate" to confirm their consent.
b) eParaksts: Participants can confirm their consent choice only with the site eParaksts, which serves as a personal electronic signature available to residents of Latvia, equivalent to a physical signature by hand.
While the Engage signature method is available to all Engage participants, participants must be authenticated on Engage with their eParaksts identity to confirm consent using eParaksts.
Where this activity will appear?
This setting empowers the administrator to control the visibility of the Consent activity, choosing whether it will be Visible on the project timeline or accessible Only via link.
Learn more about Project activity settings.
This setting empowers the administrator to control the visibility of the Consent activity, choosing whether it will be Visible on the project timeline or accessible Only via link.
Learn more about Project activity settings.
Edit consent
Once published, the Consent activity can be edited by selecting the button Edit in the top-right corner of the activity card.
Once published, the Consent activity can be edited by selecting the button Edit in the top-right corner of the activity card.
Edit consent view will next be opened. This view allows to:
- update the sections Title and Short description for all language variants of the activity,
- change the Consent document if no participant submissions have been received in the activity yet,
- alter the permission Settings.
- update the sections Title and Short description for all language variants of the activity,
- change the Consent document if no participant submissions have been received in the activity yet,
- alter the permission Settings.
Consent documents cannot be changed, once at least one participant has given their consent in the specific Consent activity.
To ensure transparency, immutability of information and protection of participants, consent documents cannot be replaced after at least one participant has given his or her consent in the published Consent activity. For that reason, cases where the consent documentation requires changes after the activity is already in use call for a completely new Consent activity to be created.
To ensure transparency, immutability of information and protection of participants, consent documents cannot be replaced after at least one participant has given his or her consent in the published Consent activity. For that reason, cases where the consent documentation requires changes after the activity is already in use call for a completely new Consent activity to be created.
Unpublish consent
It is possible to unpublish the Consent activity by using the slider in the top-right corner of the window in the Edit consent view.
It is possible to unpublish the Consent activity by using the slider in the top-right corner of the window in the Edit consent view.
Archive consent
It is possible to archive all project activities, which, in turn, triggers them to be permanently deleted in time. To start the process of deleting an activity:
- Select the three vertical dots in the upper right corner of the activity card,
- Select Archive,
- Select Archive activity.
The activity will be archived immediately and will be permanently deleted after 90 days.
It is possible to archive all project activities, which, in turn, triggers them to be permanently deleted in time. To start the process of deleting an activity:
- Select the three vertical dots in the upper right corner of the activity card,
- Select Archive,
- Select Archive activity.
The activity will be archived immediately and will be permanently deleted after 90 days.
To retrieve an archived activity, reach out to the Longenesis Support team within 90 days.
Contact support@longenesis.com within 90 days after archiving an activity to restore it in your organisation. The process becomes irreversible after 90 days.
Contact support@longenesis.com within 90 days after archiving an activity to restore it in your organisation. The process becomes irreversible after 90 days.
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