Best practice for participant consent documentation
This flow will help you get into the mindset of best practice for consent activity creation for your project.
When creating the participant consent documentation there are several important blocks of information to consider in order to create an explanatory material that covers all base points. Follow the below guide of our tips and advice on creating the participant consent documentation.
Please keep in mind!

This blog post has been written by digital analysts, not lawyers. It cannot be considered as professional legal advice. So as GDPR, this information is subject to change. We strongly advise you to have a look at different privacy authorities in order to have up to date information.
Participation details
The first and foremost question block to answer to the potential participants is everything regarding the participation. As the Consent documentation will be the first detailed contact for the participants with the project, it is important to cover who can participate and whether there are any inclusion criteria.
The participants will definitely want to know what will be the procedures, steps, and the length of the project, as well as the possible benefits or financial reimbursement that the participants might receive.
Data protection and ethics regulations
Another essential block of information to cover is data protection and ethics regulations to ensure the participants that their personal data will be safe. Identify the personal data groups that will be gathered and the goals for which the data will be processed, as well as the legal basis of their processing and the period of time they will be stored.
NB! If your project is planned to be Europe-based, please consult the Article 13 of the General Data Protection Regulation for detailed information on what information must be communicated to the data subject when personal data is obtained from them. In case of other locations around the world, please consult the respective legislation on communication with data subjects when personal data is obtained and processed.
Risks or discomforts
Yet another important topic of the participants' interest to cover is the potential risks or discomforts that the participants should be aware of before committing to the project. However, if there are none known, it will be reassuring for the participants to know that, as well.
Who are we?
And last but not least, it is important to introduce yourself to the participants for transparency and clarity purposes. Let the participants know who you are, as well as introduce all project partners or sponsors if there are any. This way you will ensure an environment of clarity and safety for your participants which will, in turn, encourage honest engagement.
See this Participant consent template for your convenience when developing the Consent documentation.
We will be happy to assist you in case of any questions or issues.

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